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The IPSA Rules & Procedures

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The Rules!

1. General Definitions in These Rules:

"The IPSA" means The Irish Piebald & Skewbald Association Ltd.

The IPSA incorporates a main studbook and a supplementary studbook for Piebald & Skewbald horses. The IPSA also maintains a register for all other ID horses.

"The Issuing Authority" means in relation to the Republic of Ireland The IPSA.

"The List of Approved Stallions" is the published list of Approved Stallions. It is not exhaustive as a stallion's owner/custodian has the right to request that their Approved Stallion should not be publicised or included in the list. Such a request may be acceded to at the discretion of the IPSA.

"Supplementary Stallion List" is the published list of stallions registered in the supplementary studbook. All supplementary stallions shall be included in the publication.

"The Approved Laboratory" means Weatherby's Ireland GSB Ltd.

"A Recognised Studbook" means a studbook recognised under the relevant EU Legislation by the appropriate studbook recognising authority in its country of origin in the case of non-EU member states, and in the case of non-EU member states, by the relevant studbook recognizing authority.

2. Minimum Coloration Requirements

Characteristics of Piebald & Skewbald Animals:

A Skewbald and Piebald is defined by its external visible coat colouration and markings and not by its type. They are therefore distinctive and unique from other "coloured", splash marked, or extended leg marked breeds or types. Whole coloured animals with Piebald and/or Skewbald parent(s) are characteristic of the breed and will be accommodated in the studbook for inclusion in the population for breeding purposes.

PIEBALD: Black and White only.

SKEWBALD: Any other colour or colours and white. i.e. Bay, Brown, Chestnut, Grey, Dun, Palomino, and White.

If a horse or pony only has white makings on head, legs, belly and / or mane and tail in isolation it cannot be considered as a Skewbald or Piebald.

3. Breeding Objective of the IPSA

The breeding objective of the IPSA is to register horses and ponies of Piebald and Skewbald colour and to promote the breeding of such horses and ponies.

4. Non-Discrimination of Breeders

The Society shall operate in a non-discriminatory fashion towards its members.

Because The IPSA maintains the studbook for coloured horses, we do place a value on colour and markings. But no single colour is valued above another no single type is valued above another type.

5. Division of the Stud Book

i. The IPSA studbook is composed of a main section, supplementary section, and identification documents section.

ii. To qualify for entry into the main section of the studbook an animal must:

Be descended from parents entered in the main section of the studbook and have a pedigree established according to the rules of the studbook.
Be identified as a foal at foot according to the rules of the studbook which at least should require a covering certificate.

iii. The main section of the studbook is divided into two classes:

Class 1: Piebald and Skewbald coloured animals.
Class 2: Whole colour progeny of parents in the main section of the studbook and the progeny of Un-approved stallions.

Animals from the following breeds can be entered in the main section to take part in the breeding programme. The following breeds are eligible for entry:

  • Irish Sport Horse
  • Irish Riding Pony
  • Connemara Pony
  • Thoroughbred
  • Weatherbys Non-Thoroughbred
  • Anglo Arab
  • Irish Draught
The Society reserves the right to include other breeds to this list from time to time.

iv. To qualify for entry into the supplementary studbook animals must meet the following requirements:

  • Be identified in accordance with these studbook rules.
  • Be identified accordance with the breed standard.
  • Have a minimum performance as laid down by the IPSA.

v. Grading up to Main Section: An animal with both parents in the supplementary section or one parent in the supplementary and one in the main section of the studbook is eligible for entry into the main section provided that it is piebald or skewbald in colour. Whole coloured progeny with one or both parents in the supplementary section, or one parent in the main section, or one parent in the supplementary and one parent in the main section of the studbook is entered in the supplementary section of the studbook.

vi. Animals from other studbooks shall be entered in the class of the studbook whose criteria it meets.

vii. To obtain an identification document for a horse the owner must have the horse marked and microchipped by a veterinary surgeon. On receipt of the completed marking chart (stamped and signed by the vet) and the appropriate fee The Irish Piebald & Skewbald Association will issue an identification document for the horse. Horses that qualify for identification documents are animals where breed, breeder and origin are unknown and do not qualify for entry in any other stud book (i.e. have full or partial pedigree recorded).

6. System of identifying and registering animals.

Animals are identified and registered by the following procedure:

i. Breeder/owner notifies the IPSA of his/her intention to register an animal.
ii.The IPSA issues a registration kit to the breeder/owner, i.e. registration form, marking chart and DNA kit (if required) to the breeder/owner.
iii.Breeder/Owner’s appointed veterinary surgeon confirms animal details, takes the markings of the animal, scans for any pre-existing microchip and implants a suitable microchip if none is found. The vet also takes DNA samples if required. NB: Equines not presented for identification within six months of birth are not suitable for slaughter for human consumption and must be classified accordingly in Section IX Part II of the passport.
iv. The registration form, marking chart, microchip number and DNA results are returned to the IPSA.
v. Animals are identified in the studbook by a 15-digit UELN registration number.

a. first three digits of the number country code (372 Ireland)
b. next 3 to the studbook (IPSA 003)
c. next two digits are gap numbers (00)
d. Last 7 digits is the individual registration number and also correspond to the last 7 digits on the microchip number.

vi. Animals are named at the time of registration. If a name is not specified by the owner / breeder on the application form or a requested name is not available or deemed appropriate. The IPSA will apply a randomly selected name to the animal. Any name change requested thereafter will incur the appropriate fee payable to The IPSA.
vii. If a breeder has a prefix name this name can also be used for naming at registration.
viii. Where pedigree is recorded, this must be confirmed at least by a signed covering certificate by the stallion owner. DNA results may be required at the discretion of the IPSA.
ix. The IPSA issues the passport to the breeder/owner when satisfied that all registration details are correct. If return recorded delivery of documents has not been expressly requested by the owner / breeder, the risk of loss passes to the owner / breeder when an item is placed with the postal service by The IPSA.
x. A passport must be returned to the appropriate Issuing Authority-

(a) When the animal to which it refers dies or is destroyed, or
(b) When the owner / custodian is requested to do so by the appropriate Issuing Authority

xi. Passports shall state the category, i.e. "Main Studbook", "Supplementary" or “Identity”.
xii. The owner / custodian of an animal registered in the IPSA Stud Book must notify the appropriate Issuing Authority, in writing, of the loss or destruction of a Passport. In cases of loss or destruction the appropriate Issuing Authority may, at its sole discretion, re-issue a Passport. Application for a re-issued Passport must be made on the prescribed Application Form and be accompanied by the prescribed fee.

7. Microchiping & Blood Typing / DNA

i. All animals applying for registration in the IPSA Stud Book must be implanted with a microchip administered by a veterinary surgeon at the time of completing the marking chart.
ii. The Issuing Authority may require the owner / custodian of an animal registered in the IPSA Stud Book or the owner / custodian of an animal for which registration is sought to:

1. Draw and have analyzed blood samples or DNA samples of the animal in question,
2. Verify the pedigree recorded or claimed by recourse to blood typing or DNA testing.

iii. In either case the cost of obtaining the blood sampling kits / DNA kits and of engaging a veterinary surgeon to draw the samples shall be borne, unless otherwise directed by the Issuing Authority, by the owner / custodian of the animal.
iv. A minimum of 5% of applications, on a random basis, in any one calendar year will be subject to DNA analysis to verify parentage.
v. Blood sampling kits / DNA kits must be obtained from The IPSA, and processed by the Approved Laboratory and should be handled and used in accordance with the Laboratory's instructions.
vi. Where the applicant for horse registration is required under these rules to substantiate verified parentage claimed he / she should first ensure that-

1. The dam of the animal, the subject of the application, is registered in the studbook.
2. The sire of the animal, the subject of the application, is registered in the studbook.
3. A sample of the sire's blood or DNA has been analysed and recorded with the Approved Laboratory, and
4. The current owner / custodian of the dam is agreeable to having samples of her blood / DNA being taken and analysed by the Approved Laboratory, if this has not already been done.

vii. Where the owner / custodian does not comply with a request made under this section the Issuing Authority may refuse to Register the animal or cause the parentage recorded in respect of the animal to be removed or the registration itself to be expunged from the I.P.S.A, or may require that the owner / custodian shall blood type or DNA test all foals to be Registered in the name of the owner/custodian in that calendar year. Where the parentage of an animal is not proven by DNA typing, the IPSA reserves the right to parentage type any other animal submitted by the applicant for registration in that calendar year.

8. Stallion Approval.

i. Eligibility Requirements

To be eligible for Approval in the IPSA Stud Book, a stallion shall -
(1) Be at least three years old, and
(2) Have previously had a sample of its blood / DNA analyzed by and the results recorded with the Approved laboratory, and
(3) Meet the breed standard regarding colour requirements.
(4) Pass a clinical veterinary medical examination.

Stallions that do not meet the requirements as set out above are “Un-Approved”. These stallions still have a right to breed and their progeny are eligible for entry in the studbook subject to meeting the criteria set out in Rule 5.

ii. Inspections

(1) Owners / custodians of stallions which fail the clinical veterinary examination may appeal the findings of the examination. The procedure for making an appeal is as follows-

(a) The owner / custodian of the stallion must apply to the Issuing Authority to have the stallion re-examined, and
(b) The owner / custodian of the stallion shall arrange, at their own expense, to have the stallion examined by the Faculty of Veterinary Medicine, University College Dublin, or by a veterinary practice nominated by the Issuing Authorities, within one calendar month of the date of the original examination.
(c) The stallion must be accompanied by a passport.
(d) The decision of the Appeal panel shall be final.

The re-examination shall only be carried out in respect of the condition for which the stallion originally failed the clinical veterinary examination and the decision of the Approved Veterinary College in respect of each examination shall be final.

The Issuing Authority may require an Approved Stallion registered in the IPSA Stud Book to be re-presented for inspection at the discretion of the Issuing Authorities.

iii. Annual Licensing & Covering Certificates

Each year the Issuing Authority will provide covering books at the prescribed fee, to the Stallion owners / custodians of Approved Stallions who have paid the prescribed annual stallion registration fee, and who are obliged to:

(a) Record in the covering Book on a daily basis, full details of all coverings of Mares by the Approved Stallion,
(b) Hand up the Covering Books to the Issuing Authority on demand.
(c) Notify the Issuing Authority, on the Certificates provided in the Covering Books, of all coverings of Registered Mares by the Approved Stallions within four weeks of the date of covering,
(d) Permit the registered Stallion to be inspected from time to time by the Issuing Authority,
(e) Notify the appropriate Issuing Authority of the death of the Approved Stallion by means of a veterinary certificate.
(f) Permit the Issuing Authority to draw blood and / or take hair samples from the Approved Stallion from time to time.

Un-Approved stallions will be issued with covering certificates upon request. A fee will be charged for this service.

iv. Publication of Lists of Approved and Supplementary Stallions.

The Issuing Authority will publish a List of Approved Stallions and Supplementary Stallions for public distribution.

v. Cancellation / Revocation or Alteration of Classification

a. The Issuing Authority shall notify the stallion's owner / custodian of its intention to cancel, revoke or alter the Approval issued in respect of a stallion. The owner/custodian shall be afforded the opportunity of making written representations to the Issuing Authority within fourteen days of the date of issue of the notification. The Issuing Authority shall consider such representations before issuing its decision in the matter.
b. Where Approval has been cancelled or revoked, the stallion may not be re-submitted for Approval without the explicit written consent of the Issuing Authority.

9. Amendments to Rules & Procedures

i. The Issuing Authorities may without notice add to, vary, suspend or terminate the services they provide under these Rules and Procedures.
ii. The Issuing Authorities may vary, amend or add to these Rules and Procedures. Any such change will be effective upon notice to owners / custodians of animals registered in the IPSA Stud Book. Notice will be by any means the Issuing Authorities think fit in so far as permitted by law.

10. Rectification & Removal of Entries in The IPSA Stud Book

i. Where the Issuing Authority is satisfied that an entry in the IPSA Stud Book may be incorrect, it may require the owner / custodian of the animal to engage a veterinary surgeon, at the owners / custodian's expense, to take the animal's markings and / or to provide such certificates as the Issuing Authority may designate and / or to substantiate the pedigree recorded by blood typing or DNA analysis.
ii. Where an Issuing Authority is satisfied that an entry in the IPSA Stud Book is incorrect it may without notice vary, amend, add to or expunge the entry in the IPSA Stud Book. Any such change will be effective upon notice to the owner / custodian of the animal registered in the IPSA Stud Book.

11. Corrections of Entries in The IPSA Stud Book

i. Where the owner / custodian of an animal registered in the IPSA Stud Book wishes to amend, correct or otherwise update the registration he should make application to the appropriate Issuing Authority in writing specifying the exact details of the amendment required and enclose the identification document issued in respect of the animal together with the prescribed fee.
ii. Where the ownership / custodianship of an animal registered in the IPSA Stud Book changes, the new owner / custodian is required to apply to the appropriate Issuing Authority to amend the name and address of the owner / custodian recorded in the IPSA Stud Book. The application shall be accompanied by the Passport issued in respect of the animal, a completed Transfer of Ownership form and the prescribed fee.
iii. The Issuing Authority may refuse to execute the requested amendment or may require the applicant to supply veterinary and / or blood typing / DNA certificates in support of the application.

13. Appeals against Decisions of the Issuing Authority

Where an Issuing Authority exercises a power conferred on it by these Rules and Procedures to the detriment of the interests of the owner / custodian of an animal registered, or for which registration is sought, in the IPSA Stud Book, the owner / custodian shall have the right to make and have considered written representations on the issue.

The appeals procedure will be carried out in the following stages:

Stage 1
An owner/breeder who feels aggrieved in relation to any matter pertaining to the IPSA business should, in the first instance, write to the Chief Executive Officer (CEO) of the IPSA, making it clear that Stage 1 of the Appeals Procedure is being invoked. The CEO will reply as soon as is reasonably practicable, but in any case within thirty days from receipt of the letter from the appellant.

“Lost in Post” Claims:
As has always been the case where return recorded/insured delivery has not been expressly requested by the owner / breeder, the risk of loss passes to the owner / breeder when an item is placed with the postal service by The IPSA. Separate proof of postage for each item of non recorded outgoing mail is not operationally practical; therefore where a registration record in The IPSA Database is recorded as “Completed”, this will suffice as proof of postage of the document.

Stage 2
If the grievance is not resolved at Stage 1, or if a reply is not forthcoming from the CEO within thirty days, the owner/breeder may request in writing, that at their next Committee meeting, the Committee allow the owner/breeder to attend the meeting during the period that the grievance is being considered. The owner/breeder will be allowed to make an oral submission on the grievance. The Committee will then reconsider the issue and must communicate its decision to the appellant within thirty days.

Stage 3
If the issue remains unresolved after Stage 2, the owner/breeder may request an independent hearing. The Committee shall grant such a hearing. Appeals at Stage 3 will be heard by an individual or group of individuals with appropriate expertise, agreed by both parties to the dispute. From the date of appointment of the person(s) hearing the appeal, the case will be heard and the decision taken will be communicated to both parties within three months. The person(s) hearing the case will decide on the apportionment of costs, as appropriate.
Stage 4 Any dispute that remains unresolved after Stage 3 may be pursued by invoking provisions under the legal personality of the IPSA: the 1963 Companies Act.

All Owner / Breeders who use the services of The IPSA must abide by these rules, regulations and standards.

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